Family Reunions

Checklist For Reunion Success

Family reunions in North Carolina are fun and relaxing – and now they're easy to plan too! Print this handy checklist and have fun putting together the best family reunion ever.

14 Months Ahead

• Research family reunion ideas. Start a list of options that work for your family.
• Build a guest list.
• Send out a survey with date and location options.

12 Months Ahead

• Decide on a date and location.
• Begin to research hotels, attractions and restaurants.
• Contact the local CVB for ideas, brochures, maps, coupons and tips.
• Start a website, blog or newsletter to keep everyone up-to-date.
• Form committees and assign jobs.

9 Months Ahead

• Send “Save the Date” letters, postcards or e-mails.
• Reserve accommodations.
• Begin thinking about souvenirs (t-shirts, buttons, bags).

6 Months Ahead

• Begin mapping out a schedule and itinerary.
• Reserve restaurants, parks, activities and ground transportation.
• Update your website or blog.

3 Months Ahead

• Start to plan meals.
• Create a shopping list.
• Reserve rental equipment, if needed.
• Send out formal invitations.
• Order souvenirs.

1 Month Ahead

• Confirm your reservations.
• Finalize schedule and menus.

2 Weeks Ahead

• Brainstorm rainy day alternatives.
• Buy all supplies and non-perishable food items.
• Put together welcome bags.

Week of Reunion

• Reconfirm reservations.
• Buy perishable food.
• Pick up souvenirs.
• Set up the reunion site.
• Arrange for transportation to and from trains, bus stations or the airport.

At the Reunion

• Take lots of pictures.
• Collect current information on everyone attending.
• Have fun!

Post Reunion

• Send out thank you notes.
• Update website or blog with funny stories and pictures.
• Have a post-reunion committee meeting or send out a survey to get feedback.
• Start planning your next reunion!

For easy printing, click here to download the checklist.

added: March 29, 2010

updated: March 31, 2010