Family Reunions

Checklist For Reunion Success

Family reunions in North Carolina are fun and relaxing – and now they're easy to plan too! Print this handy checklist and have fun putting together the best family reunion ever.

14 Months Ahead

Research family reunion ideas. Start a list of options that work for your family.
Build a guest list.
Send out a survey with date and location options.

12 Months Ahead

Decide on a date and location.
Begin to research hotels, attractions and restaurants.
Contact the local CVB for ideas, brochures, maps, coupons and tips.
Start a website, blog or newsletter to keep everyone up-to-date.
Form committees and assign jobs.

9 Months Ahead

Send “Save the Date” letters, postcards or e-mails.
Reserve accommodations.
Begin thinking about souvenirs (t-shirts, buttons, bags).

6 Months Ahead

Begin mapping out a schedule and itinerary.
Reserve restaurants, parks, activities and ground transportation.
Update your website or blog.

3 Months Ahead

Start to plan meals.
Create a shopping list.
Reserve rental equipment, if needed.
Send out formal invitations.
Order souvenirs.

1 Month Ahead

Confirm your reservations.
Finalize schedule and menus.

2 Weeks Ahead

Brainstorm rainy day alternatives.
Buy all supplies and non-perishable food items.
Put together welcome bags.

Week of Reunion

Reconfirm reservations.
Buy perishable food.
Pick up souvenirs.
Set up the reunion site.
Arrange for transportation to and from trains, bus stations or the airport.

At the Reunion

Take lots of pictures.
Collect current information on everyone attending.
Have fun!

Post Reunion

Send out thank you notes.
Update website or blog with funny stories and pictures.
Have a post-reunion committee meeting or send out a survey to get feedback.
Start planning your next reunion!

For easy printing, click here to download the checklist.

added: March 29, 2010
updated: March 31, 2010

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